Corporate Intranet with
News, Events & HR
WFHC — Corporate
The Challenge
A Legacy Portal Past Its Useful Life with No Path to Modern Communication
WFHC's corporate intranet was running on an ageing portal that had been in place for years without significant updates. The interface was outdated, the publishing tools were difficult for non-technical staff to use, and there was no mobile experience for employees working remotely or on-site at different locations.
Company news was published without any approval process — anyone with edit permissions could post to the intranet homepage, which had led to several instances of premature or incorrect announcements going live. There was no event calendar visible to all staff, and the HR document store was a separate system entirely, requiring employees to navigate to a different URL to find policies, forms, and handbooks.
Leadership wanted a unified corporate intranet that would consolidate news, events, staff directory, quick links, and HR documentation into a single destination — built on SharePoint Online with proper approval workflows for content publishing and a migration plan that would not disrupt daily operations during the cutover.
Legacy portal outdated — no mobile experience, difficult publishing tools, ageing infrastructure
No approval workflow for news — premature announcements published without editorial review
HR documentation in a separate system — employees needed two different URLs to access intranet content
No events calendar — company milestones, team events, and announcements had no shared visibility
Migration Approach
How We Migrated with Zero Downtime
The Solution
Unified Corporate Intranet Replacing 3 Legacy Systems
Akshara Technologies designed and built WFHC's complete corporate intranet on SharePoint Online, consolidating their legacy intranet, standalone HR document store, and event calendar tool into a single, unified digital workplace portal. Custom SharePoint content types were defined for news articles, events, policies, and HR forms — ensuring consistent metadata and enabling filtered views across the site.
An approval-based publishing workflow was built using Power Automate for all content types. When a content editor publishes a news article or HR policy update, the flow routes the submission to the designated approver for that content category. Approvers receive a Teams notification with a preview of the content and can approve or request changes directly from the notification — with the content going live automatically on approval.
The portal includes a company news section with rich media support, an events calendar with category filtering, a staff directory linked to Azure AD, a quick links launcher configurable by admins, and an HR document library with version-controlled policy documents organised by content type. The migration from the legacy portal was executed with zero employee-facing downtime.
What Was Delivered
Measured Outcomes
Three Systems Unified, Zero Disruption
Project Screenshots
The WFHC Corporate Intranet in Action
Technology Stack
Tools & Technologies Used
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